Terms and Condition

Our Association is a completely non-profit organization. Our Association fights for the welfare and development of contractual employees working under different Gram Panchayat offices in the state of West Bengal. Our goal is to ensure a healthy future for us and our families. We demand dignity, a peaceful working atmosphere, and earnings that can at least secure our future and that of our families.

Rules and Regulations for Membership:

The rules and regulations for membership are as follows:

• Any Gram Rojgar Sahayak (GRS) working in every Gram Panchayat across West Bengal is eligible for membership in this Association. No other employees or persons (excluding Gram Rojgar Sahayaks) are permitted to obtain membership in this Association under any circumstances.
• Any Gram Rojgar Sahayaks (GRS) or existing members can submit their new membership applications or membership renewals for the "Membership Registration/Renewal Process" for the specific financial year. Membership applications should be submitted through the online system. The entire process should be executed through the Association's website/online portal at www.wbgrsa.org. Any form of offline membership registration or renewal is not permitted under any circumstances.
• This membership is valid for one (1) year from the date of registration/renewal. However, it will be treated as applicable for a financial year. After registration, members must renew their membership each year or financial year.
• The process for receiving membership applications will occur during a specific period in the financial year, which will be determined by the Association each financial year. The collection of the membership fee will take place during this designated period.
• The membership fee must be submitted through an online payment system via Internet Banking, Debit Card, Credit Card, UPI, E-Wallet, etc., on the Association's website. Any form of offline payment is not permitted under any circumstances.
• The membership fee (renewal, re-enrolment, new enrolment) remains fixed at the Association's Annual General Meeting/General Meeting of the State Committee each financial year according to the approximate budget/expenditure. The membership fee may be adjusted or reconsidered annually based on decisions made at the Association's Annual General Meeting/General Meeting of the State Committee.
• Members or applicants should pay only the scheduled amount fixed by the Association at the state level. No member or applicant may pay any excess or lesser amounts for membership renewal, re-enrolment, or new enrolment. The service charge, along with GST, will be applicable as a platform charge of the payment gateway in addition to the membership fee.
• Members or applicants should not pay for the membership fee except through the Association’s website directly. The applicant must accept all terms and conditions of the Association and must obey the instructions of the Association for the welfare and development of Gram Rojgar Sahayak.

Process for Membership Application:

The process for membership application is as follows:

• The willing applicant or Gram Rojgar Sahayak must read the rules and regulations of the Association along with the annual membership fee before applying. The willing applicant or Gram Rojgar Sahayak should access the Association's website, www.wbgrsa.org, from a desktop or mobile device. After opening the Association’s website, navigate to the Membership menu on the home page. Read all information carefully regarding the benefits of membership and the "Terms and Conditions" from the Membership menu on the Association's website. 
• The applicant should click on "Apply for Membership (Online)." They must provide all valid information and create a suitable password, which must be remembered for membership and any other issues at any time. After registration, the applicant should visit www.wbgrsa.org/login and enter the User Name (Email ID/Mobile No) along with the password. The applicant can also log in through OTP (Mobile/Email) without entering the password. 
• After logging in, the applicant can apply for new membership registration by providing valid information and submitting it correctly. After successful submission, the applicant can download or print the submitted application.

Process for Membership Fee Payment:

• The existing member or new applicant must pay the scheduled Membership Fee, which has already been fixed by the Association's State Committee, through the payment gateway. Payment should be made online (Internet Banking/Debit Card/Credit Card/UPI/E-Wallet, etc.). After a successful payment, it may take a minimum of seven (7) days for verification and approval from the district or state committee. Upon approval, the applicant will receive a confirmation SMS or email at their registered mobile number or email ID, and a membership certificate will be generated through the applicant’s member login. Applicants can view, download, or print their membership certificate from Member Login and check their membership details on the Association website. 
• In case of rejection of a membership application by the District/State Committee for any reason, the fee will be refunded (excluding convenience/service charges and GST) to the applicant’s original payment source (card, UPI, bank account, or wallet) within seven (7) working days through the payment gateway platform from the date of rejection. 
• The payment confirmation may be delayed or erroneous due to server issues. In that case, the applicant should contact the Association at westbengalgrsassociation@gmail.com after three (3) days from the date of payment. 
• All donations, payments, and contributions made to this association are eligible for tax exemption under 80G (5) of the Income Tax Act - 1961, vide approval no. AADTB8158RF20210, Date: 01.11.2021, granted by the Income Tax Department, Government of India.   

Member Login:

The association also provides individual member login on the Association website for every member or applicant. Members can edit their data and view their membership records. Members can pay their Membership Fee, along with donations or contributions to the Welfare Fund (both for themselves and others). Members can generate the Membership payment invoice, Welfare Fund payment invoice, and Membership Certificate, etc. Members can submit any claims to the WBGRSA IFMS platform for any expenditure on behalf of the Association. Members can view those documents, which are only available for valid members, not for any unauthorized persons or non-members. 

Technical Support: 

The Association always provides any technical support related to the Association’s website and online payment system through a dedicated Web Developer from time to time for the benefit of the members. In case of any internal server issue with the payment gateway and Association's website database, the payment confirmation may be delayed or erroneous. In that case, the applicant should contact the Association at westbengalgrsassociation@gmail.com or directly with the Web Administrator. The Association will take the initiative to resolve the issues after verification with the payment gateway and the Association's website database on a priority basis.

Membership Fee Structure:

The membership fee can be regarded as an annual membership subscription fee for this Association. Membership fees are the main source of the Association's funds, which are utilized for the welfare and development of the Gram Rojgar Sahayak in the state of West Bengal. A convenience charge/service tax (2%) and GST (18% of the convenience charge/service tax) will be applicable for each membership transaction through the online payment system of the payment gateway.

Rights, Obligations, and Privileges of Members:

Members are entitled to enjoy and avail themselves of all facilities and services provided by the Association. Members can access the individual membership login on the Association's website. Members shall have the right to participate in the General Meeting, programs, or conferences. Members are entitled to contest for designated Block Committee positions. Members can engage in the welfare and development of Gram Rojgar Sahayak (GRS). Members may submit their grievances, objections, suggestions, feedback, or requests to the Association. A member may request information from the Association following the specific rules set by the Association. Members can avail themselves of all benefits provided by the WBGRS Welfare Fund, including legal assistance, death compensation, etc.

Termination of Membership:

The Association’s State Committee/Executive Committee shall have the power to expel or terminate a member or members from the membership of the above Association on the following grounds:

• upon death,
• upon written resignation,
• upon resignation from the post of Gram Rojgar Sahayak (GRS),
• if found to be involved in any anti-social activities,
• if adjudged by any court of law to be a criminal offender,
• if adjudged by any court of law to be a person of unsound mind,
• if found guilty of undermining the aims and objectives of the Association,
• if disregarding the rules and regulations or disobeying the decisions of the State Committee/Executive Committee,
• if failing to attend three consecutive meetings of the Association.

The decision of the State Committee/Executive Committee regarding the termination of the membership shall be communicated to the member concerned.

Duties of Members:

All members of the Association shall:

• Form and elect the Block Committee of the Association.
• Attend the General Meetings at the Block, Subdivision, and District levels.
• Participate regularly in all kinds of programs and activities (both virtual and physical) at all levels of the Association.
• Provide necessary suggestions and feedback to the Association regarding any matter that needs to be communicated to the Association.